Rozenberg Partners — Client Onboarding R Rozenberg Partners Welcome Welcome — let's get you onboarded. This is your onboarding form. It takes about fifteen minutes and gathers what we need to get your company set up properly, so everything after this runs quickly and smoothly. There are no wrong answers — be as precise or as rough as your information allows. To start, which one fits you? New company We're registering a fresh Estonian OÜ for you. Existing company We're taking over accounting, address or contact-person duties. Before we begin First, a quick hello. We already know you — just confirm your name so your answers line up on our side, and add an email if you'd like us to reach you there. Your name Email (optional) Identity check Let's confirm it's really you. Estonian law requires a licensed provider to verify each client's identity. A quick passport scan on your phone — two or three minutes, and we rarely need to repeat it. Open the secure link and complete the ID check with your passport. Open the secure ID check → I've completed the identity checkContinue either way — just tell us so we can match your file. The business What will the company do? Plain language is ideal — this drives your activity area (EMTAK) and how we set up the books. Primary field of activity Describe the business in a few sentencesWhat you sell, to whom, and how. EMTAK activity area / code (optional — we'll pick if unsure) Main partners — suppliers and customers — and their countriesRoughly who you'll buy from and sell to, and where. Website (optional) Volumes & funding The money side, briefly. Standard anti-money-laundering questions. Honest estimates are completely fine. Estimated annual turnoverChoose…Under €40,000€40,000 – €100,000€100,000 – €250,000€250,000 – €1MOver €1M How will payments flow?Choose…All electronic / bank transferMostly electronic, occasional cashSignificant cash handling Source of the company's fundsWhere the money to start and run it comes from. Source of your personal wealth Can you provide supporting documents if we ask? (bank statements, contracts, etc.)YesSomeNot readily A few compliance points Almost through the formalities. Are you a politically exposed person (PEP)? Holding a prominent public function in the last 12 months. Most answer no. NoYes Is a close family member or associate a PEP?NoYes If yes — which function and country? Is any owner or board member a US citizen or US tax resident? (FATCA)NoYes Will the company operate in any of these areas? (tick any that apply) Crypto / virtual assets Gambling / betting Arms / dual-use goods Precious metals / stones Payments / money services None of these Countries you'll send money to or receive it from, especially outside the EEA (optional) The company Let's name it and set it up. A backup name is wise in case the first is taken in the register. Preferred name Backup name (optional) Legal addressNeed a registered address? Ours is ready — leave the default and we'll handle it. Company email (public in register) Company phone (optional) Share capital Total capital€2,500 (standard)€1,000€0.01 – minimalOther Paid in how?Cash contributionNon-monetary contributionNot paid yet / decide later Notes on capital (optional) Registration details VAT registration (KMKR) needed?YesNoAdvise me Do you need us as your contact person? (required if the board lives outside Estonia)YesNoAdvise me Financial yearStandardCustom Target registration date (optional) Preferred financial year dates Owners & board Who owns and runs it? Add each shareholder and board member. Often that's one person — add them once and tick both roles. A shareholder can also be another company; switch the type and we'll capture the chain. + Add a person or company How do board members sign?IndividuallyJointly Beneficial owners (UBOs) The natural persons who ultimately own or control the company. If that's simply the people above, confirm it. If a company owns shares, describe who's behind it. The natural persons above are the ultimate beneficial owners Your company Tell us about the company you already have. Company name Registry code (äriregistri kood) VAT number (KMKR, if any) Incorporated (year) What does the company do? Legal address today Who handles it now? (current provider / accountant) Current owners & board (names, and who signs) Where things stand A quick health check. So we take over cleanly with nothing slipping. Rough answers are fine. Bookkeeping softwareChoose…Merit Aktivae-arveldajaSmartAccountsExcel / manualOtherNot sure VAT statusChoose…VAT registered (KMKR)Registered for OSSNot registeredNot sure Last annual report filed for… Outstanding filings or deadlines? Anything we should know before taking over? The switch Why the change, and how can we help? What's prompting the switch? (pick any) Poor communicationToo expensiveErrors / missed deadlinesProvider closedGrowing — need moreEverything in one place How can we help with the handover? Contact the current providerWe'll request your files. Retrieve documents & dataStatements, ledgers, reports. Take over legal addressMove it to ours. Take over contact personBecome your contact person. Handover contact at the current provider (optional) Confirm & send A few confirmations before you send. Required by the licensed service we provide. Please read and tick. The information I've provided is accurate and completeto the best of my knowledge. No owner, board member or beneficial owner is subject to international sanctions I consent to Rozenberg Partners processing this datato provide the services and meet its legal (AML/RahaPTS) obligations. I understand supporting documents may be requested Billing details (for our invoice — optional) Bill to (name / entity) Invoice email (if different) Signature Type your full name Date Last look Does everything look right? A quick review before sending. Tap any section title to jump back and edit. Thank you — we've got it. Your details are with our team. We'll review everything and come back to you, usually within one business day, with next steps and anything still needed. Back to rozenberg.ee ← Back Continue
